People born before the nineties remember suffering through a high school typing lesson on an actual typewriter. We had to include two spaces after full stops between nerve-wracking speed tests and paper jams to help distinguish distinct phrases. While the additional space is frowned upon nowadays, so it’s essential knowing how to remove multiple extra spaces. Those who endured a whole semester with one of those metal beasts may struggle to break the two-space habit; here is a brief lesson on locating and erasing unnecessary spaces in Microsoft Word.
Occasionally, you may encounter documents generated in separate text editors that display broken format when opened in Microsoft Word. For example, paragraphs may have been split by one or more blank lines in certain circumstances, while more spaces may have been inserted in others. In addition, a file generated in one Word editor will open in another because both recognize the file format. However, owing to the variations in the two Word editors, the content may not look identically.
Another reason why many Word documents retain double spaces after each full stop is because this was the typewriter standard. Individuals who have practiced typing on a typewriter will develop an ingrained habit of using a double-space after full stops while composing documents on a computer.
That is why we will learn How to remove multiple extra spaces between words in Word? Now the question is, how should we go about achieving this task? There are not many ways of doing this. We only know of two ways of doing this. So, let’s go into the solutions.
Using Find and Replace to Remove Multiple Extra Spaces
Step 1: First, you need to select the home from your MS word, and from there, go to the right-most side and select the replace option.
Step 2: Next, you need to ensure that you are in the replace tab. Then take the cursor to the find what search box and press Space Bar Twice. Then in the Replace with box, enter one space.
Step 3: Then, all you need to do is press replace all, and it will automatically remove all the double spaces and replace them with a single space. A pop-up window will even tell you how many instances of double space it has replaced.
Editing By Other Hidden Formatting Tools
Step 1: Go to the ribbon of Microsoft Word And click the paragraph icon to turn on the hidden symbols; this will show you all the formatting symbols, and now all you need to do is remove all the double spaces.
Step 2: Now, All you need to do is turn off the hidden symbols after removing all of the double spaces, and you now know How to remove multiple extra spaces between words in Word.
Conclusion:
Now we have a clear idea about How to remove multiple extra spaces between words in Word. You can use this knowledge to fix format errors and make your document look more polished. Double spaces often break the formatting of documents when viewed on different computers or word editors. Often this causes the breaking of design between Microsoft Word Versions. The ways we use here are some of the easiest, and you only just need to practice them once to learn them.